A board meeting agenda is a document which outlines the issues that a board must be focussing on. The agenda for board meetings should contain the date and time of the meeting, as well as the location. It should also contain a brief description for each topic in order to assist attendees in preparing.
Board members are typically busy and require plenty of time to plan their schedules. Experts suggest a minimum of five to seven days as a reasonable timeframe to allow the proper preparation of board materials for meetings, like the agenda and any other documents required.
The first item of the agenda for the board meeting usually is a review of the developments since the last meeting. This includes looking at key milestones, missed targets, and other issues that may require further investigation. The executive director can also give a review on the current business outlook and highlight both positive and negative trends.
Following the summary, any items requiring an approval vote will be put to a vote. These are typically resolutions that require a formal board decision and could be implemented as a new policy.
The next item on the agenda for the board meeting will likely to be the review of the meeting minutes as well as any action items that were voted on at the last meeting. It is important to ensure that all actions are documented and followed to ensure that they are outlined in detail.